Frequently the proponent of a project considers the project scope to be merely the cost and the physical size of the area to be constructed or remodeled. The true scope of a project, however, invariably involves much more than the construction contract. Frequently, utility infrastructure limitations become an issue which must be resolved if the project is to be implemented. Site acquisition, perhaps requiring the purchase of a site or demolition of an existing structure, can also affect project scope and costs. Some processes that are a part of sophisticated research are potentially dangerous if not aggressively controlled, and these can affect project costs and even limit the number of sites appropriate for the project. In remodeling projects, there are frequently activities which must be either temporarily or permanently displaced in order for the project to proceed, and funds are usually required to resolve these difficulties.

The project conceptualization phase of the project delivery process is intended to give sufficient definition to a proposed project so that a reliable budget estimate can be made. In this phase, the need for the project is identified by the proponent and the scope is defined by the proponent and the facility support offices. Each facility support office researches the possible issues which may affect the project and develops options for overcoming any difficulties. A site is usually identified during this phase of the process, if the project involves the construction of a new facility. Utility extensions and site improvements are usually required for a new site and the costs of these are estimated. If the project involves a building addition or major remodeling, limitations of the existing facility and infrastructure are noted, and an estimate will be made of their affect on the proposed project.

Project Team

  • Proponents/Users
  • Office of Project Planning and Facility Management
  • Facilities & Services
  • Division of Environmental Health and Safety
  • Campus Information Technologies and Educational Services (CITES)
  • Office of Real Estate Planning and Services
  • Office of Safety and Risk Management
  • Campus support services
  • Division of Campus Parking and Transportation
  • Chancellor’s Design Advisory Committee


A project fact sheet results from the conceptualization process. Contained in this brief is a clear statement of the need for the project, the scope of the project, a summary of the issues which may influence the implementation of the project, a preliminary budget estimate, and a delivery schedule.