Locks & Keys

Keys to buildings, rooms, and elevators are issued by the F&S Locksmith Shop. Requests for new or replacement keys must be made through the my.FS Portal with a service request. All new duplicate and replacement keys will be provided at the department’s expense. Departments are encouraged to account for their keys as there is no longer a Master Key Inventory.

Instructions for submitting a Service Request and attaching a document

Key Request Form XLSX
The key request form needs to be filled out by a department authorized key requester. The requester will then submit a service request for the keys and attach the form.

Department Key Authorization Forms
Use this form to submit name of person in the department authorized to request keys. The form must be signed by the Department Head or Dean. The form should be submitted to the F&S Service Office in electronic format.


Mechanical Room Key Requests

Access to mechanical rooms is restricted to authorized personnel. A Mechanical Room Key Certification form must be signed by the requesting unit’s dean or department head and submitted to the Director of the Operations, Maintenance, & Alterations Division of F&S who will either approve or deny the request. Approved requests will be sent to the F&S Locksmith Shop who will assign and provide keying. Denied requests will be returned to the requesting department.

Mechanical room key request process:

  • All requests for mechanical space keys must be made through the F&S Locksmith Shop.
  • The F&S Locksmith Shop will send requestor a Mechanical Room Key Certification form.
  • Requestor must fill out the certification form completely and submit to the Director of Maintenance or the Director of Operations, Maintenance, & Alterations for approval.
  • The form will be returned to requestor either approved or denied.
  • If approved, requestor must scan and submit certification form along with a key request form through the my.FS Portal for processing.
  • Requestor will be notified when keys are ready for pick up.
  • Keys may only be picked up by key holder.
  • The key holder’s I-card will be scanned into the F&S database and keys issued.

 

Wireless Card Access

The Locksmith Shop administers the campus wireless card access system. It utilizes battery powered door hardware which is programmed via a wireless network similar to, but separate from the campus “wifi” network. Each lock retains its own memory, so will operate independently regardless of power outages or network interruptions. A variety of locks are available to accommodate most new and existing doors on campus. Hardware is available for both magnetic stripe I-cards and the dual technology proximity cards. Since each door utilizes wireless technology, installation costs are typically lower than other systems. Multiple doors may be connected to a single wireless node, as long as they are within wireless range. Installation and programming are managed by the Locksmith Shop.

Card Access

An electronic access control system using your university-issued I-Card is available through Systems & Controls. Call 217-300-5432 or email CardAccessRequest@illinois.edu for more information.